Administrative Assistant-BALANCE Board of Directors (Volunteer)

The Administrative Assistant (Assistant) for the BALANCE Board of Directors is a volunteer responsible for coordinating meetings, enhancing communication, and managing the Board’s documentation and files. This position reports to the Board Secretary. While the Assistant is expected to attend all meetings of the Board, this position does not hold Board membership.


  • Previous experience as an administrative or executive assistant
  • Is motivated by the opportunity for exposure to non-profit board workings in a non-volunteer role
  • Seeking long-term volunteering opportunity, and 
  • Wants to make a meaningful impact on the quality of life and independence of adults living with vision loss in our city. 


The position supports the Board of Directors and management by giving proper notice of any meetings and timely preparation and distribution of materials such as agendas and meeting minutes, as directed by the Board Secretary and/or the Board Chair. This person should be knowledgeable of the organization’s records and related materials and will support the Board Secretary in helping the Board discharge their fiduciary duties.

Scheduling, Notice, and Materials: 

The Assistant is responsible for the annual calendar of Board and sub-committee meetings and recording work plans of each. The person will assist with scheduling of full board and sub-committee meetings; co-ordinate the preparation of materials by board and committee members, and distribute meeting materials according to deadlines (e.g. one week in advance) set by the Board Secretary.

Minutes of Meetings: 

The Assistant records minutes of board meetings. The person in this role should be well-equipped to record accurate minutes and be aware of and sensitive to any special or confidential information discussed during a meeting. Meeting minutes will be reviewed and approved by the Board Secretary prior to distribution to the Directors, and will advise the Assistant about secure storage.

Maintenance of Corporate Records: 

As the custodian of the organization’s records, the Board Secretary is responsible for maintaining accurate documentation.  The Assistant provides supports the Board Secretary in fulfilling this role.  The Assistant is responsible for updating documents as necessary and ensuring all documents are safely stored and readily accessible by Directors in the Dropbox folders. In Addition, the Assistant ensures that Committee Chairs have filed their reports in accordance with templates and deadlines.

Key Skills/Experience

  • Administrative experience including minute-taking, meeting scheduling software, and digital file storage;
  • Strong written communication skills and knowledge of email etiquette;
  • Knowledge and practice in document security and privacy.

Estimate of hours required:

Roughly 5-6 hours/month, weekday evenings. Full 2 hour board meetings take place monthly on Tuesday evenings via Zoom. 2 hour monthly Executive Committee meetings are regularly scheduled during the intervening time, as well as Finance and Audit Committee meetings which are quarterly, and 1 hour in length. Days for which these are held are subject to popular vote via Doodle Poll. 

This is a remote volunteer position.

How to apply:

If you would like to apply, please submit your application with cover letter and resume to

Assistive Technology (AT) Apprenticeship Program

BALANCE recognizes that there is a shortage of quality employment opportunities for persons who are vision impaired looking to enter the workplace for the first time.

Program Overview:

This Apprenticeship Program aims to provide an employment opportunity where individuals can improve transferable skills, learn teamwork and build problem solving capacity for a well-rounded work experience. Apprentices in this program will be responsible for teaching Assistive Technology to BALANCE clients. BALANCE will ensure that persons entering the program will be provided with all the necessary instruction and support required to assist in a successful outcome.


Suitable applicants must demonstrate the following:

  • Excellent verbal communication skills;
  • Collaborate well with other and work effectively as part of a team;
  • Demonstrate excellent problem-solving skills;
  • The ability to work independently and responsibly;
  • A willingness to learn and be receptive to feedback.


  • Opportunity for individual mentorship and professional development;
  • Become a more efficient user of Assistive Technology, and
  • Learn new skills that will enhance overall independence and benefit work productivity no matter the career path chosen!

Program Schedule:

This is a 250 hour program. 200 hours will be spent providing one-on-one AT instruction to both new and less competent users of assistive technology software and/or hardware. The other 50 hours will be reserved for completing administrative tracking and reporting on client progress.

Qualified applicants would be provided with the opportunity to perform contract work with BALANCE for up to 12 hours per week, $17/hour.

How to Apply:

If you would like to apply or have general questions about the AT Apprenticeship Program, please call the BALANCE office at 416-236-1796 ext. 0 or email using the subject line AT Apprenticeship Application. Please include a complete Cover Letter and Resume. Applications are considered as spots in the program become available. Only those selected for an interview will be contacted.

We are currently seeking candidates who have experience with screen reading software such as VoiceOver, JAWS, Zoomtext and/ or NVDA.

This opportunity to any resident of Canada, as the work can be performed remotely. Those within the GTA will have the opportunity to work face-to-face with clients as needed in the future.

Working at BALANCE

BALANCE for Blind Adults is an Employer of Choice for persons who are blind or living with sight loss. Over 40% of our employees are blind or have low vision and have been vision rehabilitation service users themselves. The level of employment among blind persons in Canada is disgraceful. Only about 35% of blind persons in this country have jobs, so we at BALANCE are proud of the fact that we are setting an example to other employers in the city of Toronto and in Canada. We seek out experienced and knowledgeable people and we believe that lived experience helps to create a dynamic, caring and empathetic learning environment. At BALANCE, we also provide a supportive management approach which permits growth and development in the workplace. We believe that a caring workplace builds a strong staff team, which in turn improves programs and services and benefits our clients.

BALANCE for Blind Adults is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please let us know in advance if you require any accommodations throughout the hiring process.